Sometimes you might spend too much time with blog entries. This cannot only be frustrating, but also bad for the blog business. Because time is money!
There are different techniques and strategies to write blog entries, newsletters or e-books faster successfully.
The following strategies and tricks will enable you to write blog articles almost twice (!) as fast (!) as before without losing quality.
1. Gather Ideas Constantly
Look constantly for ideas. Read other blogs, and when you see a topic that is of interest to you and you would like to write about, add it to your list of inspiration
You can create a list via Google’s spreadsheets with possible articles and reference links. You can also use your phone’s notes application to collect ideas and save the articles when you are on the road.
When you sit down to write, you can just look at your lists, choose a topic and start writing.
2. Reduce Distractions
Distractions can be a big problem for everyone. Instead of writing you might be tempted to look at Facebook, Twitter, or read the news.
The App Focus can helped you to reduce distractions.You can configure it to turn off all social media sites, news sites you frequently visit, and distracting applications like WhatsApp e.g. from 10 am to 5 pm. This allows me to concentrate on writing during the times when I’m most productive.
When you turn on Focus and visit a website in your blacklisted browser, a motivational quote appears instead.
It also helps me reduce distractions while doing regular chores, cleaning up a room, or having a meal before instead of during work.
3. Improve Concentration
You can only write faster if you are really concentrated. Here’s what you can do to clear your head:
- Find a strategy that fits your personality, e.g. the Pomodoro Technique
- Stay fit and eat a healthy diet
- Make sure you sleep well.
- Keep your mind clear with the help of exercising or meditating.
- Don’t drink too much caffeinated drinks .
- Listen to music next door or study music
4. Do One Thing At A Time
If you write while doing a thousand other things like formatting, proofreading, image editing, or keyword research and optimization, it will take you ten times longer to complete your blog post.
Instead of doing it all at once, you do it all in sequence. While you write, you write. As you edit, you edit. As you edit images, you edit images, etc.
5. Combine Similar Tasks
Suppose your blog article has 10 paragraphs and for each paragraph you want to insert an image. Automate your task by:
- Write 10 paragraphs.
- Search/create 10 images.
- Upload 10 images at once.
- You insert the 10 images one after the other at the appropriate places in the article.
This way you don’t lose focus because you don’t move back and forth between tasks.
And you save a lot of work steps, because you don’t do it 10 times, but only once. It is just one step to upload images.
6. Always Follow The Same Procedure
Establishing a routine will always help you work faster with less burn out. Important is to find a routine which fits your personality and doesn’t feel forced.
Here is an example of a routine which is often used when it comes to blog writing:
- Research your sources and define your frame work
- Write your first draft
- Search for imagines
- Optimize your keywords
- Final editing
- Share on social media etc.
7. Use Place Holders
In order to avoid distraction from the flow of your writings and to search for suitable images, sources, quotations or elements that require research, use placeholders.
When you’re done writing the article, use CTRL + F (or CMD + F on the Mac) to search for the placeholders and gradually add the missing content.
You can use XX as a placeholder and you know this is the place where you wanted to insert or add something. After XX put in brackets exactly what needs to be added, e.g. XX (font) or XX (screenshot).
8. Be brief
Avoid writing sentences that are too long and go too far. Instead try to get into the habit of being brief and stick to the point.
This saves precious time. Not only for you, but also for your readers.
9. Establish A Time Window For Each Task
You can save a lot of time by concentrating on the essentials when you write.
Make a list of what has to be in your blog and stick to that.
But it also works the other way around:
Limit the time you are allowed to spend on a blog article from the start. Now you are forced to focus on the essentials.
10. Click faster On Publish!
Try not to be a perfectionist. It’s not necessarily a bad thing, to have the perfect article posted, but a lot of times it will make you run in circles. You won’t be able to finish a task and it will take you twice as long as needed to.
In most cases, you get the same results with imperfect blog posts. Maybe there’s a comma here or there, or something that’s not as clearly expressed as it could be, or the exposure of the post’s photo is not the best. But most readers don’t realize this anyway.
11. Using Models
Templates allow you to avoid having to do the same job over and over again. This includes, for example:
- HTML and CSS templates for tables, note boxes or buttons
- Photoshop or Canva templates for contribution images or Pinterest images
- Plug-ins for inserting boxes or boards of Amazon products (such as AAWP or ASA 2 Pro)
- Use of WordPress shortcuts (either encoded in the functions.php file itself, or by theme-specific shortcuts or a plugin like Shortcodes Ultimate)
- Integration of the application with the WP Appbox
12. Learn To Type Faster
If you can type faster, you can also write faster.
You don’t need to take a typing course to learn the 10-finger system. There are many computer programs or browsing applications that allow you to practice at home on your own PC.
TIPP10 program is one of them. Even when you are already a pro in typing, opening this program from time to time can help to improve your speed. It is available in different languages and offline for Windows, Linux and Mac, as well as online.